Third party event fundraiser terms and conditions
Who We Are: We are Make-A-Wish Foundation UK. We are registered as a charity with the Charity Commission, and our registered charity numbers are 295672 (England and Wales) and SC037479 (Scotland). Our registered office is 7th Floor Thames Tower, Station Road, Reading, Berkshire, RG1 1LX
Get In Touch: You can contact us by calling our Supporter Care Team on 01276 405060 or by emailing [email protected]
1. The Event
a. The event is organised by a third-party event company, not Make-A-Wish UK.
b. As the event is organised by a third party, all Make-A-Wish UK participants are subject to these terms and conditions, in addition to the event organiser’s terms. Participants must fully comply with both terms. If there is any conflict between these terms and the event organiser's terms, these terms will take precedence in respect of your fundraising, and the event organiser’s terms will take precedence in respect of your event participation.
c. There may be a minimum age restriction in order to participate in your chosen event. Please check the organiser’s website to ensure you reach the minimum age requirement by race day.
2. Application
Individuals may become a Make-A-Wish UK participant by:
a. Securing and paying for your own place/ballot place directly with the event organisers, and choosing to fundraise for Make-A-Wish UK (an Own Place).
b. Registering for a charity place with Make-A-Wish UK and paying the registration fee directly to the charity (a Charity Place).
c. Applying for a charity place with Make-A-Wish UK on the provision that, if accepted, a registration fee is paid directly to the charity. Individuals must acknowledge that their application does not guarantee a place in the event.
3. Charity place individuals
a. Each charity place participant must agree to the fundraising target (excluding Gift Aid and registration fee) for their chosen event(s), set by Make-A-Wish UK. Details of the fundraising target can be found on the relevant Make-A-Wish UK event webpage and subsequent registration form.
b. If you have purchased a Make-A-Wish UK charity place, you may be required to complete a second stage of registration directly with the event organisers. If required, you will be notified by Make-A-Wish UK. It is your responsibility to complete this second stage of registration by the given deadline, or you will not be able to take part, and your registration fee will not be refunded.
c. All charity place registration fees are non-refundable and non-transferable.
d. Make‑A‑Wish UK uses fundraising milestones as an indicator of a participant’s meaningful engagement with fundraising activity and progress towards the event, rather than as a condition linked to any payment requirement. Where, in its reasonable opinion, a participant has not demonstrated reasonable efforts to engage with fundraising by the relevant deadline stated on the event webpage, the charity reserves the right to review the participant’s continued participation and may delay confirmation of official event registration. Any such review will take into account the participant’s fundraising activity, communication, and individual circumstances, and fundraising milestones may be amended or waived at the charity’s discretion.
4. Fundraising
a. Charity place and own place participants agree that all funds are raised legally in accordance with the Fundraising Regulator, and follow guidance provided by Make-A-Wish UK.
b. All funds raised must be sent to Make-A-Wish UK within the fundraising deadline set out in the event registration form.
c. You understand that Gift Aid does not count towards your minimum fundraising target. However, Gift Aid does provide a vital boost in fundraising for Make-A-Wish UK.
d. Any charity place individuals who register for an event as a team, must agree to raise the minimum fundraising target per individual. Discounts on team fundraising targets are at the discretion of Make-A-Wish UK and will be confirmed in writing.
5. Charity Place Deferrals, Transfers and Withdrawals
a. Charity place deferrals are at the discretion of Make-A-Wish UK and will be considered on a case-by-case basis. If a deferral is offered, this will be valid for one year; any fundraising will be carried over, and the participant may be asked to pay another registration fee.
b. If a charity place cannot be deferred, a suitable event transfer may be offered at the discretion of Make-A-Wish UK. This would be subject to a fundraising target and an additional registration fee.
c. If a participant withdraws from an event, their registration fee is non-refundable. If possible, their place will be offered to another individual on our waiting list.
d. The transfer of your charity place or own place to another individual is strictly prohibited.
6. Event Cancellation or Postponement
a. As the challenge is organised by a third party, Make-A-Wish UK has no control over the event. Any changes to the event will be communicated directly from the organisers to participants. Make-A-Wish UK will make practical endeavours to communicate any event changes with all registered participants.
b. In the event of a third-party event cancellation, Make-A-Wish UK is not liable for any costs incurred by the individual. This includes, but is not limited to, clothing, equipment, travel (domestic and international) or accommodation.
c. In the event of a third-party event cancellation or postponement, registration fees will not be refunded. If the Challenge is cancelled, and you do not transfer to another event, it is your responsibility to contact your sponsors and confirm whether they are happy for their donation to stay with Make-A-Wish UK. If you are using sponsorship forms to fundraise, all forms and monies collected should be forwarded to us or returned to your sponsors in accordance with their wishes.
d. All individuals take on the event at their own risk. By registering or applying, all individuals agree that, as far as they are aware, they are sufficiently fit and physically able to take part in the event. If the individual has any known medical conditions, the individual should obtain approval from their doctor before registering and taking part in the event.
e. Make-A-Wish UK will not be responsible for any injury or illness resulting from your participation in the event or for any damage or losses outside of our control.
7. Intellectual Property
a. Fundraisers acknowledge that the Make-A-Wish UK logo is the intellectual property of the charity. Individuals must adhere to the charity brand guidelines when creating bespoke materials, seeking final sign off from the charity.
b. If any individual breaches the above statement, Make-A-Wish UK has the right for any materials to be removed until brand guidelines are followed.
c. Fundraisers agree to return any unused fundraising materials to the registered address of Make-A-Wish UK no later than 4 weeks after the event date.
d. Under no circumstances should collection tins or buckets be swapped or transferred between individuals without the charity’s consent. Collection tins and buckets are strictly to be used to collect donations for Make-A-Wish UK.
8. Photos and Videos
a. You confirm that you are happy for us to capture photo and video content of you during the event. If we would like to use this content for future marketing purposes, we will only do this with your consent. Our team will contact you separately where this is applicable.